Parking at the office is reimbursed! This vital role provides high exposure to both company and government/client leadership. Additionally, this position is a Temp-to-Perm (TTP) opportunity, offering a pathway to a permanent role.
Program Coordinator
in Professional Services ContractJob Detail
Job Description
Responsibilities:
- Program Coordination:
- Develop and disseminate various communication materials including reports, summaries, fact sheets, and meeting materials.
- Document and attend scientific meetings, capturing essential details and action items.
- Collaborate with internal and external stakeholders to ensure project success and consistent program execution.
- Analyze client needs and deliver tailored solutions across all programmatic activities.
- Foster and maintain relationships to support program stability and potential expansion.
- Propose and implement process enhancements to streamline operations and improve service delivery.
- Monitor project budgets, manage expenditures, and liaise with financial teams for accurate reporting.
- Prepare detailed progress reports and conduct industry research to anticipate shifts impacting service delivery.
- Logistics Coordination:
- Coordinate comprehensive logistics for various events including venue selection, registration, and vendor management.
- Ensure compliance with Federal Travel Regulations and other government requirements for event planning.
- Manage virtual and in-person support for events, ensuring high-quality participant experiences.
- Oversee post-event activities including feedback collection and financial reconciliations.
Required Qualifications:
- Bachelor’s degree in a relevant field.
- Minimum of 6 years’ experience in program coordination, preferably within a federal or scientific research context.
- Deep knowledge of Federal Travel Regulations and compliance requirements for federal programs.
- Exceptional communication skills, capable of engaging effectively with diverse stakeholder groups.
- Proficiency in MS Office, SharePoint, and Adobe; familiarity with project management software.
- Ability to handle multiple tasks simultaneously under tight deadlines.
Preferred Qualifications:
- Professional certifications such as CMP, CGMP, or PMP.
- Experience with international event coordination and travel logistics.
- Experience in using virtual meeting platforms and registration systems.
- ShareAustin:
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