Deciding to quit your job can be both exciting and stressful. Though you may daydream of a dramatic exit, it is best to be gracious and respectful when exiting a company. 

Whether you’re leaving your job because you found a new job, you’re switching careers, you’re moving, or any other reason, figuring out how to quit your job can be challenging. No matter the reason for your resignation, it’s important to keep up your professionalism and exit a job with grace and dignity. 

Not sure where to start? Follow the guidelines below for how to quit your job the right way. 

Decide when it is time to resign

To avoid an unplanned gap in employment, it’s a good idea to wait until you’ve officially accepted another job offer before you resign from your current job.  

Make sure you are prepared to leave before you submit your resignation. If there are personal files you would like to save, be sure to email them to yourself or save them to a cloud storage you’ll have access to after you depart. 

Meet first with your direct supervisor

Your supervisor is the person who will likely be most impacted by your departure. Before you tell anyone else at your company, meet with your direct supervisor to tell them that you plan on leaving and when your last day will be.  

Keep the conversation polite and professional. Supervisors understand that sometimes people leave a role to pursue new opportunities. When you act professionally and leave a company on good terms, you can keep the door open for future opportunities with the connections you made there.  

Give at least two weeks’ notice

In the United States, it is standard to give two weeks’ notice to your employer before you leave. Depending on your availability or contractual obligations, you may stay longer than the typical two-week period. No matter the length of time you will stay, be sure to communicate this with your supervisor as soon as possible and include this information in your letter of resignation. 

Write a letter of resignation

Even though you have already told your direct supervisor that you plan to leave, a letter of resignation is still a necessary step in quitting a job. 

When you write your letter of resignation, be sure to include the following: 

  • A statement that you are resigning 
  • The effective date of your resignation 
  • Optional: Why you are leaving 
  • Thank you 
  • Signature 

Wrap up and transition work

Don’t slack off as soon as you give your notice. If there are projects that you are working on, connect with your manager about who you should transition that work to. Provide documentation for your responsibilities and coordinate trainings and hand-off meetings with those who will be taking on your work when you leave. 

Not only will this help your coworkers and the team you are leaving, but it will leave a lasting good impression. Be a team player until the very end. 

Go through a resignation checklist 

When you resign from a job, there may be some admin tasks you want to wrap up as well. Make a checklist before you leave to ensure you’ve asked all of the necessary questions. Be sure to check with HR, your manager, and other applicable resources on the following: 

  • Outstanding compensation/paychecks 
  • Accrued vacation & sick days 
  • Eligibility for employee benefits 
  • Contact information for future references 

Share your gratitude for the opportunity

There is always something that you can learn and grow from in any job. Reflect on the experience you gained from this opportunity and express your gratitude. The opportunities you were given in your current role likely helped you earn your new job. 

Take time to personally thank the colleagues and leaders that you’ve worked with closely. This can be done in person, in an email, or a with card – whatever format you think fits best to that relationship. Not only is this proper etiquette, but it can help strengthen those relationships and your network. You never know when you might be able to help each other in your careers going forward! 

Take a deep breath

Though leaving a job can be anxiety-inducing, remember that this is something that happens all the time in the professional world. If you are courteous, show gratitude, at take the appropriate steps in your resignation, you can move on to your next opportunity without damaging relationships or burning any bridges. 

Want to find a new job opportunity? Check out the open jobs Green Key Resources’ recruiters are hiring for now on our jobs page

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Green Key
Feb 2, 2024

Steps to Nurture a Multigenerational Workforce

In the rapidly evolving landscape of the workplace, one generation stands out as a force to be reckoned with — Generation Z. Gen Z brings fresh perspectives, tech-savvy skills, and a desire for meaningful work. Recruiters and organizations aiming to tap into this potential must embrace a culture that not only attracts Gen Z but fosters an inclusive environment for all generations.

Understanding Gen Z’s Motivating Factors

According to LinkedIn, “There is a lot of data that sheds light on how members of Gen Z act and what they value. For example, they prioritize diversity and inclusion, and they yearn for a sense of belonging. While most people say they want to work in an organization that has a supportive culture, Gen Z is the generation that is the most likely to walk away if their workplace doesn’t have one…They also expect their employers to care about their physical and mental health.”

Shaped by the challenges of a global pandemic, they prioritize well-being and flexible work options. Recruiters and hiring managers need to recognize these motivating factors and align them with organizational values to create a workplace where all employees feel valued.

Reframing Job-Hopping as Upskilling Opportunities

Data reveals that Gen Z tends to change jobs more frequently, seeking constant upskilling to stay competitive. LinkedIn highlighted that, “They have no job security… so staying competitive — and upskilling to do so — is top of mind. When they can’t upskill and move up within their own organization, they will go elsewhere.” Employers can turn this perceived job hopping into an advantage by providing robust learning and development programs. Recognizing the shift away from the traditional idea of a lifelong job, organizations can offer enticing career growth opportunities.

Fostering Co-Creation Across Generations

Recognizing the strengths of each generation is crucial. Co-creation, involving all age groups in decision-making, allows for a diverse range of perspectives. LinkedIn highlighted, “Boomers and Gen Xers might share what they’ve learned through their many years of work experience while younger generations may be instrumental when it comes to new technologies such as generative AI. One way to bring generations together, Sophie suggested, is through cross-generational mentoring programs. Such experiences give employees of different ages a safe space to learn about each other and appreciate the knowledge that their varying backgrounds bring.”

In conclusion, as organizations navigate the transformative era of AI and technological advancements, embracing Gen Z’s influence is paramount. A culture that values each generation’s strengths, while providing opportunities for continuous learning and meaningful contributions sets the stage for a thriving multigenerational workforce.

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Green Key