Receptionist

Summary:

We are seeking a professional, friendly, and organized Receptionist/Office Assistant to join our team. This position serves as the first point of contact for our clients and visitors, ensuring a welcoming and efficient environment. The role also involves various administrative and office support duties, contributing to the smooth day-to-day operation of the office.

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls, providing information as needed.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate meetings, appointments, and conferences.
• Manage office access, ensuring visitor logs are maintained and visitors are signed in and out.
• Maintain office supplies inventory and reorder supplies as necessary.
• Perform general administrative tasks such as filing, scanning, and data entry.
• Prepare and edit documents, reports, and presentations.
• Assist with scheduling meetings, appointments, and event coordination.
• Support various departments by managing calendars, arranging travel, and handling correspondence.
• Process invoices, expenses, and office-related billing.
• Assist with employee onboarding, orientation, and training arrangements as needed.
• Help with maintaining the office environment by ensuring the office equipment is functioning properly.

Qualifications:

• Associate’s or Bachelor’s degree preferred.
• 3-5 years of experience in a receptionist or administrative role is preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment such as fax machines, printers, and phones.
• Excellent written and verbal communication skills; ability to interact with individuals at all levels of the organization.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Friendly, approachable demeanor with a customer-focused attitude.
• Ability to handle difficult or unexpected situations professionally and effectively.
• Capable of working under pressure and meeting deadlines.