Executive Assistant – C-Suite

Location and Hours:

This is an onsite role located in the heart of Midtown Manhattan. You'll enjoy a stimulating work environment from 8 am to 6 pm, with occasional overtime requirements that reflect our commitment to excellence.

Responsibilities:

As a key member of our team, you will:

• Plan and coordinate complex domestic and international travel arrangements through our company's travel agency, including flights, accommodations, ground transportation, visas, foreign currency, and detailed itineraries.
• Manage scheduling by arranging, confirming, rescheduling, and following up on appointments to ensure efficient time management.
• Handle correspondence by drafting outgoing communications, composing emails, and organizing incoming correspondence.
• Maintain accurate expense reports and provide administrative support for personal needs such as dinner reservations, entertainment bookings, and gift arrangements.
• Utilize your organizational skills to manage business and personal contact databases effectively.
• Perform other day-to-day duties as required, demonstrating your versatility and commitment to excellence.

Qualifications:

To succeed in this role, you should possess the following qualifications:

• Minimum of five years of experience supporting C-level executives, preferably within a fast-paced, global organization.
• Proficiency in PC skills, including MS Office suite (Excel, Word, PowerPoint, Outlook) and Adobe applications.
• Bachelor's degree or equivalent experience demonstrating strong organizational and communication skills.
• Exceptional time-management abilities with a client-service mindset and a proven track record of handling confidential information discreetly.
• Ability to remain composed under pressure, prioritize tasks effectively, and adapt to a dynamic work environment.
• Flexibility to work additional hours when required, showcasing your dedication and commitment to achieving goals.