Office Manager

Title: Office Manager

Key Responsibilities

Office Management:

• Maintain and update document tracking on the Status Chart.
• Prepare and track leasing commission invoices and verify agent payments.
• Manage and update the tenant renewal chart annually.
• Download and organize monthly financial reports for company records.
• Set up and maintain yearly Asset Management Fee (AMF) charts.
• Process AMF deposits, budget reports, and disbursement checks in QuickBooks.
• Prepare quarterly budget reports for senior leadership.
• Deposit property and personal checks, manage invoice payments, and coordinate tax-related documentation with property managers.
• Compile reports for lenders and stakeholders as needed.

Legal & Lease Administration:

• Draft leases, amendments, assignments, and other legal documents.
• Process executed lease agreements, update records, and distribute copies to stakeholders.
• Maintain exclusive listings and tenant documentation.
• Negotiate lease renewals with tenants and assist in reviewing leasing documents.
• Address tenant inquiries and lease-related issues.

Qualifications & Skills

• 5+ years of office management experience, preferably in commercial real estate or legal settings.
• Strong organizational and administrative skills, with the ability to handle financial and legal documentation.
• Proficiency in QuickBooks and Microsoft Office Suite.
• Experience with leasing agreements, legal documentation, or commercial real estate operations is a plus.
• Strong communication and negotiation skills for interacting with tenants and external stakeholders.
• High attention to detail and accuracy in financial record-keeping.