Facilities Coordinator

Duties:

• Greet and assist visitors and manage incoming calls and emails professionally.
• Maintain office supplies inventory and place orders as needed.
• Perform general clerical duties including data entry, filing, scanning, and photocopying.
• Support HR with onboarding documentation and scheduling interviews when necessary.
• Manage meeting room calendars and set up meeting logistics.
• Assist in planning, organizing, and executing company events (e.g., staff meetings, holiday parties, team-building activities, conferences).
• Prepare event materials such as signage, agendas, and promotional items.
• Act as on-site point of contact during events to ensure smooth operations.
• Collaborate with vendors and negotiate contracts within budget parameters.
• Ensure the office environment is clean, organized, and fully functional.
• Liaise with building management for facility-related issues.
• Support internal communication efforts by drafting announcements or newsletters.
• Maintain up-to-date contact lists and event calendars.

Qualifications:

• High school diploma or equivalent (Associate or Bachelor’s degree in Business or related field preferred).
• 2+ years of experience in an administrative or office support role.
• Experience coordinating events or supporting event logistics is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and organizational skills.