Administrative Assistant (CEO Office)

Title: Administrative Assistant (CEO Office)

Key Responsibilities:

• Coordinate and maintain calendars for executive leaders, including internal and external meetings, board prep, and confidential engagements
• Arrange and manage domestic and international travel, including detailed itineraries and expense reporting
• Provide logistical support for internal and external events, including monthly evening functions and quarterly weekend activities
• Draft, format, and prepare professional correspondence, internal memos, reports, and presentation materials
• Answer and route phone calls, manage high-volume inboxes, and assist with follow-up communications
• Liaise with senior executives and executive support staff across departments to ensure alignment and smooth communication
• Organize documents, maintain filing systems, and support day-to-day administrative tasks as needed
• Track executive commitments and follow through to ensure deadlines and deliverables are met
• Support special projects or confidential initiatives led by the Office of the CEO

Qualifications:

• Minimum of 6 years’ experience supporting senior or executive leadership within a corporate environment
• Proficient in Microsoft Office Suite, especially Excel (including spreadsheet creation and data tracking), Word, and PowerPoint
• Demonstrated ability to manage multiple priorities with discretion and sound judgment
• Strong written and verbal communication skills, including professional phone etiquette and email composition
• Highly organized with strong attention to detail and follow-through
• Must be poised, presentable, and comfortable representing senior leadership
• Bachelor's degree strongly preferred; experience supporting well-known global companies may be considered in lieu