Executive Assistant

Provide high-level administrative support with precision, professionalism, and attention to detail. Act as a key liaison and representative of the team, managing competing priorities while maintaining strong relationships across internal and external stakeholders.

With minimal supervision, your responsibilities will include:

• Managing complex calendars across multiple time zones, anticipating scheduling conflicts and handling last-minute changes with efficiency.
• Coordinating meeting logistics such as room bookings, virtual access, catering arrangements, and preparation of materials.
• Planning and booking detailed domestic and international travel itineraries including flights, accommodation, and ground transport.
• Processing and tracking expense reports and travel claims in accordance with GIC policy.
• Maintaining accurate and up-to-date contact lists and managing data entry.
• Drafting, formatting, and proofreading correspondence, presentations, and other professional documents.
• Developing and implementing administrative procedures to enhance team productivity and workflow.
• Organizing team events or welfare activities including sourcing vendors, negotiating contracts, and managing logistics.
• Supporting colleagues with onboarding and training related to internal systems such as Concur, FCM, MyAccess, and Zoom.

Additional responsibilities may include:

• Coordinating high-level visits and travel logistics for GIC senior leadership, global executives, and dignitaries.
• Assisting with recruitment efforts, including interview scheduling and logistics for candidate assessments.

What qualifications or skills should you possess in this role?

• A proactive, collaborative professional with a track record of supporting multiple stakeholders effectively.
• Strong organizational skills with the ability to prioritize, multitask, and remain composed in a dynamic, fast-paced environment.
• Excellent written and verbal communication skills, with a high degree of discretion and professionalism.
• Self-starter capable of handling ambiguity and working independently to solve problems.
• Interest and/or experience in coordinating corporate or team events is a plus.
• Flexibility with working hours to accommodate business needs, including early arrivals or late stays when necessary.
• Proficient in Microsoft Office Suite, Concur, and travel management systems.