Office Coordinator

Overview

• Join a dynamic team as an Office Coordinator on a contract basis, ensuring smooth operations in a newly established workspace.
• Support daily office functions, including mail management, supply ordering, and vendor coordination, contributing to a productive environment.
• Collaborate with executives and teams to organize company events and enhance the office atmosphere.
• Work onsite Monday through Friday, 8:30 AM to 5:30 PM, in a vibrant and evolving office setting.
• Adapt to a flexible and dynamic role with opportunities for long-term engagement or permanent placement.
• Contribute to establishing processes and maintaining an inviting front desk area for staff and visitors.
• Be part of a hybrid workforce, supporting approximately 90 team members in a collaborative environment.
• Leverage your experience in tech or creative industries to excel in this role.

Key Responsibilities & Duties

• Manage incoming and outgoing mail, establishing efficient processes to streamline operations.
• Conduct daily walkthroughs to identify and address building issues, ensuring a well-maintained workspace.
• Order office supplies and coordinate with vendors to meet operational needs effectively.
• Maintain a tidy and inviting front desk area to create a welcoming environment for staff and visitors.
• Collaborate with executives and teams to plan and execute company events, enhancing team engagement.
• Adapt to a fast-paced environment with minimal training, demonstrating problem-solving and organizational skills.
• Support the transition to increased onsite work, contributing to a cohesive office culture.
• Assist in creating a structured and organized workspace, addressing the needs of a growing team.

Job Requirements

• Bachelor of Arts (BA) degree required, with relevant experience in office coordination or management.
• Minimum of 3 years of experience in a similar role, preferably in tech or creative industries.
• Proven ability to adapt to dynamic environments and manage tasks with minimal supervision.
• Strong organizational skills and attention to detail for maintaining office operations and aesthetics.
• Excellent communication and interpersonal skills to collaborate effectively with teams and executives.
• Experience with vendor coordination and supply management to support operational needs.
• Flexibility to adapt to evolving job requirements and contribute to a positive office culture.
• Availability to work onsite Monday through Friday, 8:30 AM to 5:30 PM.