Administrative Assistant

Overview

• Provide comprehensive administrative support to ensure smooth operations within the organization.
• Coordinate schedules, meetings, and communications for team members and leadership.
• Maintain accurate records and documentation for organizational processes.
• Assist in the preparation of reports, presentations, and correspondence.
• Handle confidential information with discretion and professionalism.
• Support onboarding and administrative tasks for new hires.
• Collaborate with internal teams to ensure timely completion of projects.
• Contribute to the development and improvement of administrative processes.

Key Responsibilities & Duties

• Manage daily schedules, including coordinating meetings and appointments.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Maintain and organize files, records, and documentation.
• Assist in drafting and proofreading correspondence and reports.
• Coordinate travel arrangements and expense reporting.
• Support team projects by providing logistical and administrative assistance.
• Ensure compliance with organizational policies and procedures.
• Provide excellent customer service to internal and external stakeholders.

Job Requirements

• Bachelor of Science (BS) degree or equivalent educational background.
• Minimum of 3 years of administrative experience; 7 years preferred.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Experience in coordinating schedules and managing logistics.
• Detail-oriented with a proactive approach to problem-solving.