Legal Secretary

Overview

• Serve as a Legal Secretary supporting legal professionals in administrative and clerical tasks.
• Prepare legal documents, correspondence, and agreements from drafts or dictated text.
• Assist in research and locating legal materials in files and databases.
• Manage calendars, review emails, and ensure timely meeting deadlines.
• Coordinate meetings both in-person and virtually using platforms like Teams and Zoom.
• Perform clerical duties including scanning, copying, scheduling, and correspondence management.
• File correspondence and legal documents in office and document management systems.
• Support attorneys with diary management and email routing for time-sensitive tasks.

Key Responsibilities & Duties

• Prepare and finalize legal documents, agreements, and correspondence with accuracy.
• Conduct research and locate legal materials in files and databases.
• Manage schedules, emails, and deadlines for legal professionals.
• Coordinate and facilitate meetings using virtual platforms.
• Perform clerical tasks including scanning, copying, and scheduling appointments.
• File and organize legal documents in both physical and digital systems.
• Compose and type routine correspondence and manage incoming mail.
• Support attorneys with diary entries and task follow-ups.

Job Requirements

• Bachelor’s degree in relevant field or equivalent combination of education and experience.
• Minimum of 3 years of experience as a Legal Secretary; 5 years preferred.
• Proficiency in Microsoft Office Suite and document management systems.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage schedules, deadlines, and coordinate meetings effectively.
• Experience in preparing legal documents and correspondence accurately.
• Adaptability to hybrid work arrangements and familiarity with virtual meeting platforms.