Administrative Assistant/Receptionist

Overview

• Serve as the first point of contact, providing professional reception and administrative support to the client’s team.
• Combine front-desk duties with administrative tasks, ensuring smooth daily operations.
• Work in a dynamic, fast-paced environment requiring adaptability and proactive problem-solving.
• Maintain confidentiality and professionalism in handling sensitive information and interactions.
• Coordinate schedules, meetings, and travel arrangements for executives and team members.
• Ensure a welcoming and organized reception area for visitors and staff.
• Support ad hoc projects and tasks as assigned by the client’s team.

Key Responsibilities & Duties

• Greet and assist visitors, ensuring a professional and courteous experience.
• Answer and route incoming calls, manage mail, and oversee deliveries.
• Coordinate executive schedules, meetings, and conference arrangements.
• Organize travel itineraries, accommodations, and related arrangements.
• Process expense reimbursements and manage financial documentation efficiently.
• Maintain an organized and welcoming reception area and office environment.
• Assist with ad hoc projects and administrative tasks as required.

Job Requirements

• Bachelor’s degree in a relevant field is required.
• 6-8 years of experience in administrative or receptionist roles, preferably in financial services.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work autonomously and maintain discretion with confidential information.
• Experience with TriNet Expense is preferred but not required.