Legal Secretary

Overview

• Provide comprehensive administrative and secretarial support to attorneys in a fast-paced legal environment.
• Handle confidential legal documents with professionalism and discretion.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements efficiently.
• Prepare, format, proofread, and finalize legal documents and correspondence accurately.
• Maintain and organize physical and electronic case files using document management systems.
• Perform general administrative tasks including scanning, photocopying, faxing, and filing.
• Liaise professionally with clients and legal professionals to ensure smooth communication.
• Assist with time entry, expense reporting, and billing processes as required.
• Adapt to evolving technology and office systems to enhance efficiency.

Key Responsibilities & Duties

• Prepare, format, and proofread legal documents and correspondence accurately from dictation and drafts.
• Take and transcribe dictation efficiently, ensuring accuracy and attention to detail.
• Manage attorney schedules, coordinate meetings, and arrange travel plans effectively.
• Maintain and organize case files, both physical and electronic, ensuring accessibility.
• Handle time entry, expense reporting, and billing assistance with precision.
• Liaise with clients and legal professionals, maintaining professionalism and confidentiality.
• Sort and distribute incoming correspondence; prepare outgoing mail and packages.
• Perform general administrative tasks including scanning, photocopying, and filing.
• Ensure confidentiality and discretion in handling sensitive information.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum 5 years of experience as a legal secretary or administrative assistant in a legal setting.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with NetDocuments and BigHand preferred.
• Skilled in transcription and taking accurate dictation.
• Strong organizational and time-management abilities to handle multiple tasks effectively.
• Familiarity with legal terminology, court procedures, and e-filing systems preferred.
• Ability to work independently and collaboratively in a hybrid work environment.
• High degree of discretion and professionalism in handling sensitive information.