Executive Assistant

in Professional Services
  • New York, New York View on Map
  • Salary: $100,000.00 - $110,000.00
Permanent

Job Detail

  • Experience Level Staff
  • Degree Type Associates (Other)
  • Employment Full Time
  • Working Type Hybrid
  • Job Reference 0000012763
  • Salary Type Annually
  • Selling Points

    Support executive operations in a hybrid role with flexible scheduling. Collaborate with teams to coordinate events and manage administrative tasks. Enjoy comprehensive benefits, including PTO, healthcare, and retirement plans.

Job Description

Overview

  • Serve as the primary support to the CAO, ensuring seamless administrative operations and coordination.
  • Collaborate with the events team to assist in planning and executing organizational events.
  • Manage calendars, travel arrangements, and expense reporting using Workday and Salesforce platforms.
  • Coordinate department mailings, including mail merges and invitation packages.
  • Support vendor website management and oversee inventory processes.
  • Contribute to database management through data entry, report generation, and analysis tasks.
  • Provide production and event support to ensure successful execution of organizational initiatives.
  • Enjoy a hybrid work arrangement with a Monday-Thursday schedule, 9:00 AM to 5:30 PM.

Key Responsibilities & Duties

  • Coordinate and manage executive calendars, ensuring optimal scheduling and prioritization.
  • Organize travel arrangements, including booking and itinerary management.
  • Prepare and submit expense reports accurately using Workday and Salesforce systems.
  • Handle phone coverage and communication tasks to support executive operations.
  • Maintain and update databases, generating reports and analyzing data as required.
  • Assist with department mailings, including mail merges and packaging invitations.
  • Support vendor website management and oversee inventory processes.
  • Provide production and event support, ensuring smooth execution of organizational events.

Job Requirements

  • Associate degree or equivalent education required; additional certifications are advantageous.
  • Minimum of 4 years of experience in executive assistance; 7 years preferred.
  • Proficiency in Workday and Salesforce platforms for administrative tasks.
  • Strong skills in calendar management, travel coordination, and expense reporting.
  • Experience in database management, including data entry, reporting, and analysis.
  • Ability to manage vendor websites and oversee inventory processes effectively.
  • Excellent organizational and communication skills to support executive operations.
  • Flexibility to assist with event production and coordination tasks as needed.
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