Office Assistant

Overview

• Provide comprehensive administrative support to ensure smooth office operations and efficient workflow.
• Assist in managing day-to-day office and facilities tasks, including scheduling and coordination.
• Handle front desk responsibilities, including greeting visitors and managing incoming calls.
• Coordinate with property management and vendors for service arrangements and maintenance needs.
• Order and secure office supplies, ensuring inventory of common areas is maintained.
• Organize and set up meals and catering for meetings and events.
• Maintain office machines and manage inbox requests efficiently.
• Support mail distribution and ensure timely delivery of correspondence.

Key Responsibilities & Duties

• Perform front desk duties, including welcoming visitors and managing incoming communications.
• Coordinate with vendors and property management for office services and maintenance.
• Order and manage office supplies, ensuring adequate inventory levels.
• Organize meetings, including setting up rooms and arranging catering services.
• Maintain and troubleshoot office equipment to ensure operational efficiency.
• Distribute mail and manage incoming and outgoing correspondence.
• Respond to inbox requests promptly and ensure proper follow-up actions.
• Assist in maintaining a professional and organized office environment.

Job Requirements

• High School diploma, GED, or equivalent is required.
• Minimum of one year of experience in office services or facilities roles.
• Proficiency in Microsoft Office Suite is essential.
• Strong verbal and written communication skills are necessary.
• Ability to multitask effectively in a deadline-driven environment.
• Professional appearance and demeanor for client interactions.
• Capacity to work independently and collaboratively within a team.
• Adaptability in communication style to suit diverse audiences.