Facilities Coordinator

Overview

• Coordinate and oversee daily facilities operations in a professional office environment.
• Ensure smooth functioning of office equipment and facilities, addressing maintenance needs promptly.
• Provide administrative support, including scheduling meetings and managing conference room bookings.
• Act as the first point of contact for visitors and incoming calls, ensuring a welcoming experience.
• Maintain the office environment, including kitchen areas and hospitality requests.
• Collaborate with building management and subcontractors for facility maintenance and improvements.
• Assist with mail sorting, courier coordination, and other administrative tasks.
• Support office operations by developing responsive procedures and standards.

Key Responsibilities & Duties

• Direct incoming phone calls and greet visitors with professionalism and energy.
• Maintain the lobby's appearance, ensuring a neat and professional atmosphere.
• Coordinate office cleaning, repairs, and painting to uphold office standards.
• Manage office supplies and equipment purchases efficiently.
• Schedule and organize Microsoft Teams meetings and conference room bookings.
• Serve as a liaison with building management for equipment and facility maintenance.
• Assist with hospitality requests and maintain kitchen areas.
• Provide administrative support and develop procedures responsive to facility needs.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 1 year of experience in facilities coordination or similar roles.
• Proficiency in Microsoft Teams and office management software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work on-site, Monday to Friday, 8:30 AM to 5:30 PM.
• Experience in liaising with building management and subcontractors.
• Capability to maintain a professional and welcoming office environment.