Office Manager

Overview

• Manage daily office operations to ensure efficiency and productivity in a collaborative environment.
• Oversee facilities management, including security, maintenance, and space planning across all locations.
• Coordinate equipment management, ensuring smooth operation and maintenance of office appliances and systems.
• Supervise supply management, monitoring inventory and budgeting for office, kitchen, and printer supplies.
• Facilitate employee onboarding and offboarding processes, ensuring seamless transitions.
• Support event planning and execution, including equipment needs and logistics for firmwide meetings.
• Provide general administrative support, assisting with license renewals, calendar management, and contact updates.
• Collaborate with leadership to support long-term growth and strategic initiatives.

Key Responsibilities & Duties

• Ensure smooth operations of facilities, including security, maintenance, and space planning.
• Manage equipment budgets and oversee maintenance contracts for office appliances and systems.
• Monitor and order office supplies, maintaining inventory and budget control.
• Communicate office updates, closures, and equipment statuses to employees effectively.
• Participate in onboarding and offboarding processes, ensuring smooth transitions for employees.
• Contribute to event planning and execution, including logistics and equipment management.
• Assist with administrative tasks such as license renewals and calendar management.
• Supervise and evaluate administrative staff, providing constructive feedback and support.

Job Requirements

• Bachelor’s degree in business administration or related field required.
• Minimum of 5 years of administrative or office management experience, preferably with staff oversight.
• Proficiency in Microsoft Office 365 suite and related platforms.
• Certified Administrative Professional (CAP) or Certified Manager (CM) certification preferred.
• Strong organizational, communication, and problem-solving skills essential.
• Experience in vendor management, budget oversight, and staff supervision.
• Ability to work independently and manage operations with minimal oversight.
• Demonstrated ability to adapt to shifting priorities and maintain professionalism.