Executive Assistant

Overview

• Provide high-level executive support to the founder, ensuring seamless operations and effective communication.
• Manage complex schedules, travel arrangements, and confidential correspondence with precision and professionalism.
• Coordinate meetings, prepare agendas, and create impactful presentations for executive-level discussions.
• Act as a trusted liaison between the founder and internal/external stakeholders, fostering strong relationships.
• Organize and oversee special projects, ensuring timely execution and alignment with strategic goals.
• Maintain organized records and documentation, ensuring easy access and retrieval.
• Support the founder's priorities by proactively managing tasks and deadlines.
• Enhance operational efficiency through innovative solutions and proactive problem-solving.

Key Responsibilities & Duties

• Coordinate and optimize the founder's calendar, ensuring efficient time management and prioritization.
• Arrange comprehensive travel plans, including flights, accommodations, and itineraries.
• Prepare detailed agendas, briefing materials, and reports for meetings and events.
• Draft and edit professional correspondence, presentations, and documents with accuracy.
• Facilitate effective communication between the founder and executives, staff, and external contacts.
• Monitor and manage incoming inquiries, prioritizing and responding promptly.
• Support strategic initiatives and oversee the execution of special projects.
• Maintain meticulous records and documentation for operational efficiency.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 7 years of experience as an executive assistant, with 15 years preferred.
• Proven expertise in managing complex schedules and travel arrangements.
• Exceptional organizational and multitasking skills with acute attention to detail.
• Strong written and verbal communication skills for professional correspondence.
• Experience handling confidential information with discretion and professionalism.
• Proficiency in office software and tools for document preparation and scheduling.
• Ability to work on-site and adapt to dynamic executive needs.