Administrative Assistant

Overview

• Provide administrative support to C-level executives and team members in a hybrid work environment.
• Manage complex scheduling, including prioritizing appointments and resolving conflicts proactively.
• Coordinate domestic and international travel arrangements, ensuring detailed itineraries and seamless logistics.
• Collaborate with other administrative professionals to maintain office operations and coverage.
• Support office upkeep, including maintaining supplies and ensuring a tidy environment.
• Engage with vendors, investors, and key opinion leaders to schedule and organize meetings effectively.
• Assist in preparing reports, presentations, and correspondence for executive review.
• Provide professional and friendly communication while managing sensitive information.

Key Responsibilities & Duties

• Manage executive calendars, ensuring alignment with organizational priorities and resolving scheduling conflicts.
• Coordinate travel arrangements, including booking accommodations, transportation, and preparing itineraries.
• Organize and prioritize meetings with vendors, investors, and internal stakeholders.
• Collaborate with administrative team members to ensure office coverage and operational efficiency.
• Perform light office upkeep tasks, such as maintaining supplies and ensuring a welcoming environment.
• Prepare and edit correspondence, reports, and presentations for executive use.
• Act as a liaison between executives and other team members, ensuring clear communication.
• Support organizational initiatives by providing administrative assistance as needed.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 3 years of administrative experience, with 5 years preferred.
• Proficiency in managing executive calendars and scheduling complex appointments.
• Experience coordinating domestic and international travel arrangements.
• Strong organizational skills and attention to detail in administrative tasks.
• Ability to work collaboratively with other administrative professionals.
• Professional demeanor and excellent communication skills.
• Proactive and adaptable personality capable of handling dynamic priorities.