Senior Payroll Specialist

Overview

• The Senior Payroll Specialist ensures accurate and compliant payroll operations for a workforce across the U.S. and Canada.
• Manage multi-state payroll processes using Workday, addressing complex payroll scenarios effectively.
• Collaborate cross-functionally with HR, Benefits, and Accounting teams to resolve discrepancies and enhance workflows.
• Maintain SOX-compliant controls and prepare audit evidence for internal and external audits.
• Support payroll-related audits, workers' compensation reporting, and tax compliance requirements.
• Document and test Workday updates, identifying opportunities to streamline payroll processes.
• Provide leadership and oversight for payroll staff, ensuring quality and accuracy in operations.
• Contribute to innovative solutions by leveraging technology and AI tools.

Key Responsibilities & Duties

• Run biweekly and off-cycle payrolls in Workday, managing retro pay, bonuses, and garnishments.
• Audit costing allocations, EIB loads, time/pay inputs, and funding reports.
• Address employee payroll, time, and absence queries effectively.
• Lead W-2/W-2C reconciliation and year-end payroll activities.
• Maintain accurate payroll documentation and prepare audit evidence.
• Partner with HRIS to improve payroll workflows and system functionality.
• Review and respond to ADP SmartCompliance notices and reconcile payroll tax filings.
• Test Workday updates and maintain job aids, procedures, and reference guides.

Job Requirements

• Bachelor's degree in a relevant field and 7+ years of multi-state payroll experience.
• Proficiency in Workday Payroll and ADP SmartCompliance, with strong Excel skills.
• Experience with payroll audits, reconciliations, and tax compliance.
• Supervisory experience and FPC or CPP certification preferred.
• Clear communication skills and attention to detail.
• Technology-forward mindset with curiosity for innovative solutions.
• Ability to work in a hybrid environment, balancing on-site and remote responsibilities.