Office Manager

Overview

• Manage day-to-day operations of a dynamic office environment, ensuring functionality and employee satisfaction.
• Coordinate facilities management, vendor relationships, and compliance with health and safety standards.
• Plan and execute team events, celebrations, and initiatives to foster community and culture.
• Collaborate with international stakeholders to align office operations with global standards.
• Maintain office supplies, manage budgets, and oversee procurement processes.
• Support onboarding processes for new hires, ensuring a seamless transition.
• Ensure a professional and welcoming environment for visitors and employees.
• Operate autonomously, managing priorities and communicating effectively across time zones.

Key Responsibilities & Duties

• Serve as the primary contact for building management and maintenance requests.
• Coordinate office supply procurement, snack programs, and weekly lunch arrangements.
• Track and manage office budgets, receipts, and invoices.
• Plan and execute internal events, team activities, and cultural initiatives.
• Ensure compliance with health and safety regulations and serve as the safety point of contact.
• Manage mail, packages, and deliveries efficiently.
• Collaborate with global teams to align office operations and priorities.
• Communicate proactively, addressing issues with solutions and recommendations.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 2 years experience in office management or facilities coordination.
• Strong organizational skills and ability to manage multiple priorities.
• Professional communication skills, adaptable to diverse audiences.
• Comfortable working autonomously with remote management.
• Familiarity with Google Workspace, Slack, and Dynamics preferred.
• Experience in multinational or cross-cultural environments is a plus.
• Conversational French and knowledge of NYC vendor ecosystems are advantageous.