Executive Assistant – Temporary

Overview

• Provide critical administrative support to executives in a fast-paced, dynamic environment.
• Coordinate calendars, meetings, and travel arrangements with precision and efficiency.
• Manage expense reports and ensure accurate reconciliation using Concur.
• Facilitate communication between executives and internal/external stakeholders.
• Handle sensitive information with discretion and maintain confidentiality.
• Adapt to changing priorities and deadlines in a professional manner.
• Support ad hoc tasks and special projects as required.
• Collaborate effectively with team members to ensure seamless operations.

Key Responsibilities & Duties

• Provide comprehensive administrative support to Vice Presidents and Associates.
• Coordinate complex calendars and resolve scheduling conflicts proactively.
• Arrange domestic and international travel itineraries with attention to detail.
• Process and reconcile expense reports accurately using Concur.
• Answer and manage incoming calls and inquiries professionally.
• Build and maintain positive relationships with internal and external stakeholders.
• Handle sensitive information with discretion and maintain confidentiality.
• Support special projects and ad hoc tasks as assigned.

Job Requirements

• Associate’s or Bachelor’s degree preferred.
• Minimum of 5 years of administrative experience, preferably in financial services.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to thrive in a fast-paced, high-pressure environment.
• Professional demeanor and flexibility in response to changing priorities.
• Self-starter with a proactive approach to tasks and deadlines.