Accounts Payable Specialist

Overview

• This contract role requires a skilled Accounts Payable Specialist to manage vendor payments and invoice processing efficiently.
• Work onsite in a dynamic environment, collaborating with the Accounts Payable team to ensure accurate financial transactions.
• Handle vendor inquiries, reconcile invoices, and maintain detailed records for compliance and audit purposes.
• Ensure timely payment processing and maintain the integrity of the general ledger.
• Utilize your expertise in accounts payable to support operational efficiency and vendor relationships.
• Contribute to weekly reporting and assist in closing purchase orders promptly.
• This position offers an opportunity to enhance your skills in a fast-paced setting.

Key Responsibilities & Duties

• Process and prepare payments for vendor invoices accurately and efficiently.
• Verify bills of lading against receiving schedules and reconcile invoices daily.
• Address discrepancies in pricing or quantities by coordinating with purchasing departments and vendors.
• Post payments to the general ledger and ensure proper invoice entry.
• Prepare and organize invoices alphabetically for weekly reporting and approval submission.
• Close purchase orders and ensure timely processing of vendor checks.
• Maintain accurate and organized records for all financial transactions.
• Respond to inquiries from vendors and department personnel promptly.

Job Requirements

• Associate of Applied Science (AAS) degree in a relevant field is required.
• Minimum of 5 years of experience in accounts payable; 7 years preferred.
• Proficiency in invoice reconciliation and general ledger posting.
• Strong organizational skills to manage records and reporting efficiently.
• Ability to address discrepancies and coordinate with vendors and purchasing departments.
• Experience in a fast-paced, team-oriented environment is advantageous.
• Availability to work onsite during standard business hours (8am-5pm).
• Familiarity with accounts payable software and tools is preferred.