Specification Writer – Project Manager

Overview

• Collaborate with project managers and design teams to develop and coordinate high-quality specifications across diverse architectural projects.
• Provide technical expertise on materials, products, assemblies, and emerging technologies to enhance project quality and innovation.
• Lead the preparation and maintenance of specifications throughout all project phases, ensuring accuracy and consistency.
• Support quality control by verifying specifications align with project requirements and documentation standards.
• Contribute to firmwide standards development and client-specific design criteria manuals.
• Act as a key contact for vendors, product representatives, and technical presentations, evaluating new technologies.
• Assist during construction administration by addressing RFIs, reviewing submittals, and evaluating substitution requests.
• Participate in project meetings to provide technical expertise and ensure successful implementation of specifications.

Key Responsibilities & Duties

• Develop, coordinate, and maintain project specifications across multiple architectural projects.
• Serve as the primary resource for materials, products, assemblies, and vendor contacts.
• Prepare draft and final specifications, including updates and change bulletins.
• Ensure quality control by verifying specifications are accurate and properly implemented.
• Develop and maintain firmwide standards and client-specific design criteria manuals.
• Evaluate new technologies and maintain documentation of specification updates and historical decisions.
• Support construction administration by addressing RFIs, reviewing submittals, and substitution requests.
• Utilize specification tools such as SpecLink, Bluebeam, and Revit/ACC for documentation integration.

Job Requirements

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field.
• 10+ years of architectural experience with a focus on specifications and technical design.
• Professional licensure as a Registered Architect is preferred.
• Deep knowledge of building materials, systems, assemblies, and construction methods.
• Proficiency in specification tools such as SpecLink and Bluebeam; Revit/ACC familiarity is a plus.
• Strong understanding of CSI MasterFormat and specification development processes.
• Experience in construction administration, including RFIs, submittals, and substitution reviews.
• Active involvement or interest in industry organizations such as CSI, ACI, or TCA is advantageous.