Recruiting Coordinator

Overview

• Support the recruitment team in administrative tasks, ensuring efficient hiring processes and candidate tracking.
• Assist in reviewing resumes, scheduling interviews, and updating recruitment-related spreadsheets.
• Conduct reference checks and maintain communication with candidates and hiring managers.
• Create and manage job postings, ensuring accurate and timely distribution to relevant parties.
• Maintain monthly vacancy reports and collect updates from residential departments.
• Support onboarding processes by sending welcome emails and collecting necessary documentation.
• Track and manage employee referral award programs, ensuring proper documentation and follow-up.
• Collaborate with HR and recruitment teams to streamline administrative workflows.
• Provide excellent interpersonal support to candidates and staff, fostering a positive recruitment experience.

Key Responsibilities & Duties

• Maintain tracking spreadsheets for interview schedules, candidate pipelines, and new hire information.
• Review applicant resumes and coordinate interview scheduling with candidates and hiring managers.
• Send interview invitations and track responses, ensuring timely communication.
• Manage residential vacancy reports by collecting monthly updates and ensuring accurate reporting.
• Create job postings and distribute them to HR and relevant departments for approval.
• Initiate onboarding processes by sending welcome emails and collecting necessary new hire information.
• Conduct reference checks for potential hires, ensuring thorough vetting processes.
• Track and manage employee referral award programs, ensuring compliance and proper documentation.
• Collaborate with recruitment and HR teams to improve administrative efficiency and support hiring initiatives.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 1 year of experience in administrative or recruitment roles; 3 years preferred.
• Proficiency in data entry and spreadsheet management; tech-savvy candidates preferred.
• Strong interpersonal skills and ability to interact effectively with candidates and staff.
• Experience in HR or recruitment is a plus but not mandatory.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent phone disposition and communication skills for conducting reference checks.
• Detail-oriented with strong organizational skills to maintain accurate records and reports.
• Willingness to work on-site during standard business hours.