Executive Assistant

Overview

• Support the Asset Management team by providing executive-level administrative assistance and coordination.
• Manage complex calendars, travel arrangements, and correspondence with internal and external stakeholders.
• Create, modify, and manage business documents with high attention to detail.
• Act as a gatekeeper, prioritizing and managing competing requests effectively.
• Oversee arrangements for formal meetings and liaise with professional organizations.
• Perform research, administrative, and analytical duties to support decision-making.
• Process expense reports, invoices, and other administrative tasks efficiently.
• Develop awareness of business activities and corporate culture for informed decision-making.

Key Responsibilities & Duties

• Proactively manage detailed calendars and coordinate travel arrangements.
• Create and format business documents using Microsoft Office tools.
• Respond promptly to requests with professionalism and accuracy.
• Act as a liaison with boards and professional organizations.
• Oversee arrangements for meetings and manage correspondence.
• Conduct research and provide analytical support for projects.
• Process expense reports and invoices using Concur.
• Balance priorities to meet deadlines and ensure workflow completion.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 6+ years of corporate administrative support experience, preferably in a global organization.
• Proficiency in Microsoft Office and ability to adapt to new technologies.
• Excellent written and verbal communication skills with senior management and stakeholders.
• Strong organizational skills to manage competing priorities effectively.
• Ability to act independently and proactively in a fast-paced environment.
• Experience with expense reporting and invoice processing systems like Concur.
• Professional demeanor and attention to detail in all tasks.