Logistics Specialist

Overview

• Coordinate shipments in the metals and minerals industry, ensuring compliance with customer requirements and international trade regulations.
• Prepare invoices, shipping documents, and purchase orders while managing delivery schedules and customer updates.
• Expedite shipment and delivery processes, ensuring smooth import/export operations and compliance documentation.
• Resolve customer issues related to product fulfillment and billing, supporting the sales team through effective communication.
• Monitor and maintain product inventories, preparing monthly reports on sales, purchases, and inventory.
• Manage accounts receivable and payable, ensuring accurate financial tracking and reporting.
• Collaborate within a multicultural business environment, leveraging communication skills to enhance operations.
• Contribute to operational support and special projects, enhancing organizational efficiency and effectiveness.

Key Responsibilities & Duties

• Coordinate shipments and prepare necessary documentation to meet customer and regulatory requirements.
• Generate purchase orders, track deliveries, and communicate updates to customers effectively.
• Ensure compliance with import/export regulations, including verifying import duty rates and maintaining documentation.
• Resolve customer inquiries regarding fulfillment and billing, supporting the sales team with internal communication.
• Manage accounts receivable and payable, ensuring accurate and timely financial processes.
• Prepare monthly reports on sales, purchases, and inventory, providing insights for operational decisions.
• Monitor product inventories, ensuring optimal stock levels and availability.
• Participate in special projects and provide operational support to enhance organizational performance.

Job Requirements

• Bachelor’s degree in a business-related field or equivalent experience required.
• Three to five years of experience in accounting or import/export business preferred.
• Proficiency in Microsoft Excel and Word essential for documentation and reporting.
• Strong written and verbal communication skills to operate in a multicultural environment.
• Experience with industrial products and bilingual Japanese skills are advantageous.
• Ability to work on-site during standard business hours, Monday through Friday.
• Detail-oriented with strong organizational skills to manage multiple tasks effectively.
• Knowledge of import/export compliance and documentation processes preferred.