Receptionist

Overview

• Provide administrative support and manage office operations in a professional environment.
• Serve as the first point of contact for employees and guests, ensuring exceptional customer service.
• Assist with conference room setup, mail sorting, and office supply inventory management.
• Support marketing initiatives and administrative tasks for executive assistants and office personnel.
• Collaborate with IT on equipment processing and employee access management.
• Provide assistance to Human Resources, including managing inboxes and employee recognition activities.
• Coordinate onsite interview logistics and support talent acquisition efforts.
• Maintain a welcoming and organized office environment while ensuring operational efficiency.

Key Responsibilities & Duties

• Greet visitors and employees warmly, ensuring a positive experience.
• Set up and break down conference rooms for meetings and events.
• Manage office supplies, including inventory tracking and ordering refreshments.
• Sort and distribute mail, and assist with shipping and receiving tasks.
• Collaborate with IT to process employee equipment and access requests.
• Support HR functions, including inbox management, password resets, and event coordination.
• Assist the marketing team with promotional materials and initiatives.
• Coordinate onsite interviews and ensure proper room setup for candidates.

Job Requirements

• High School Diploma or equivalent required; proven administrative experience preferred.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills with a positive attitude.
• Ability to work independently and collaboratively in a team environment.
• Physical ability to sit or stand for extended periods in a professional setting.
• Proof of COVID-19 vaccination required, with accommodations available for medical or religious reasons.
• Experience in handling administrative tasks and supporting departmental operations.