Associate/Senior Associate

Overview

• Collaborate with Fund and Corporate Accounting teams to manage accounts payable processes efficiently and accurately.
• Ensure compliance with internal controls, vendor management, and approval workflows for expense processing.
• Perform expense accrual calculations and historical analyses for reporting and due diligence.
• Assist in annual vendor risk assessments and 1099-NEC reporting preparation.
• Coordinate payments for fund, property-level, and management company expenses.
• Support invoice validation and cut-off procedures for accurate expense recognition.
• Prepare wires for vendor payments and ensure timely processing.
• Work in a hybrid arrangement with a mix of on-site and remote work.

Key Responsibilities & Duties

• Manage invoice intake, review, and vendor coordination for payment status and record management.
• Process and allocate shared vendor costs across fund entities, ensuring compliance with approval workflows.
• Prepare expense accrual calculations and historical analyses for reporting purposes.
• Assist with vendor risk assessments and annual 1099-NEC reporting preparation.
• Coordinate with accounting teams for newly closed investments and oversee invoice validation.
• Ensure proper expense recognition and prevent duplicate payments through meticulous validation.
• Prepare wires for vendor invoice payments and ensure adherence to internal controls.
• Support the Fund Accounting and Corporate Accounting teams with high-volume accounts payable tasks.

Job Requirements

• Bachelor’s degree in Accounting preferred; equivalent experience considered.
• Minimum of 2 years in high-volume accounts payable functions; asset management or real estate experience advantageous.
• Proficiency in Excel; familiarity with SAP Concur and Sage Intacct is a plus.
• Strong organizational, communication, and analytical skills with attention to detail.
• Ability to work independently, manage multiple tasks, and adapt to changing priorities.
• Experience with vendor management, risk assessments, and compliance procedures.
• Knowledge of accounts payable processes and expense recording functions.
• Commitment to maintaining internal controls and adhering to approval workflows.