Receptionist

Overview

• Provide front desk support, answering calls and directing inquiries professionally.
• Greet clients and visitors, ensuring a welcoming environment.
• Coordinate meeting schedules using Outlook and Teams software.
• Maintain conference rooms, ensuring cleanliness and readiness for meetings.
• Manage package logging for FedEx and UPS deliveries.
• Oversee café area, including coffee maker maintenance.
• Support administrative tasks as needed for smooth office operations.
• Contribute to a professional and organized office environment.

Key Responsibilities & Duties

• Answer and direct incoming calls to appropriate staff members.
• Welcome clients and visitors, providing assistance as required.
• Schedule and manage conference room bookings efficiently.
• Log and organize incoming packages using internal systems.
• Maintain cleanliness and orderliness of reception and meeting areas.
• Assist in setting up meetings using Outlook and Teams software.
• Ensure café area supplies are stocked and equipment is operational.
• Provide administrative support to enhance office functionality.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 2 years' experience in a professional services environment.
• Proficiency in Microsoft Outlook and Teams preferred.
• Strong organizational and multitasking skills essential.
• Professional presence and excellent communication skills required.
• Experience in law firm settings is a plus but not mandatory.
• Ability to maintain a clean and welcoming reception area.
• Comfortable managing package logging and café area maintenance.