Event Project Manager

Overview

• Coordinate and manage event programs, ensuring seamless execution aligned with organizational goals.
• Collaborate with diverse teams and external vendors to deliver high-quality events.
• Provide expertise in logistics, venue selection, and regulatory compliance.
• Support marketing initiatives through innovative event strategies and execution.
• Ensure events adhere to health, safety, and accessibility standards.
• Offer flexible working hours and manage occasional weekend tasks as required.
• Travel up to 30% for event planning and execution purposes.
• Contribute to organizational success through effective event management.

Key Responsibilities & Duties

• Serve as the project manager for assigned event programs, ensuring timely delivery and stakeholder satisfaction.
• Coordinate logistics with venues, hotels, contractors, and production teams.
• Manage functional areas such as food and beverage, transportation, and staffing.
• Ensure compliance with laws, regulations, and organizational policies.
• Provide operational expertise in accessibility, health, safety, and environmental design.
• Collaborate with marketing teams to align event objectives with business goals.
• Resolve challenges proactively and adapt to shifting priorities during planning.
• Maintain strong relationships with stakeholders across the organization.

Job Requirements

• Minimum of 6 years of experience in event planning and execution in agency or corporate environments.
• High school diploma or GED required; bachelor’s degree preferred.
• Proficiency in project management with multitasking and problem-solving abilities.
• Strong communication and interpersonal skills for stakeholder engagement.
• Preferred certifications: CMP, CSEP, or CMM.
• Experience in field marketing and sales-oriented event programs is advantageous.
• Flexibility to travel up to 30% and work occasional weekends.
• Commitment to delivering high-quality events meeting organizational standards.