Accounting Assistant

Overview

• Support the accounting department by performing administrative and basic accounting tasks in a paper-oriented environment.
• Handle accounts payable duties, including entering invoices and managing vendor communications.
• Assist with document preparation, editing, and organization using Word and Excel.
• Perform tasks such as filing, scanning, and creating FedEx labels to support operational needs.
• Pull and organize expense and vendor-related documents for audits.
• Collaborate with financial and operational leadership on basic PowerPoint and Excel projects.
• Work onsite Monday through Friday, 9:30 AM to 5:30 PM.
• Opportunity to learn and use SAGE Timberline software for invoice entry.

Key Responsibilities & Duties

• Enter vendor invoices into accounting software and ensure accuracy.
• Communicate effectively with vendors via phone and email to resolve inquiries.
• Draft and edit documents and emails to support departmental needs.
• Perform administrative tasks such as copying, scanning, and filing documents.
• Pull and organize documents for audits and ensure proper documentation.
• Assist in creating presentations and spreadsheets for financial and operational leadership.
• Support the Controller/CFO with administrative and operational tasks.
• Learn and utilize SAGE Timberline software for accounting tasks.

Job Requirements

• Associate of Science (AS) degree or equivalent educational background required.
• Minimum of 3 years of experience in administrative or accounting support roles.
• Basic knowledge of accounts payable and accounting principles preferred.
• Proficiency in Microsoft Word and Excel for document preparation and data management.
• Effective communication skills for vendor interactions and team collaboration.
• Willingness to learn SAGE Timberline software for invoice entry tasks.
• Ability to perform administrative tasks such as filing, scanning, and document organization.
• Comfortable working onsite in a structured schedule, Monday through Friday.