Executive Assistant

Overview

• Support the executive office with administrative tasks, including inbox management and scheduling for senior leadership.
• Coordinate meetings, follow-ups, and office desk operations for the President and Chief of Staff.
• Utilize Outlook and Concur or similar SAP systems for efficient task management.
• Assist with scheduling and meeting setup for the Chief of Staff as needed.
• Provide onsite support five days a week for full-time or daily for part-time roles.
• Engage with stakeholders in LGBTQ+ civil advocacy and political initiatives.
• Ensure smooth transition and training during role handover.

Key Responsibilities & Duties

• Manage executive inboxes, ensuring timely responses and prioritization of tasks.
• Schedule meetings, appointments, and follow-ups for senior leadership.
• Coordinate with the Associate Director and Chief of Staff for administrative needs.
• Utilize Outlook and SAP systems for efficient scheduling and expense management.
• Provide onsite support, ensuring executive office operations run smoothly.
• Assist in setting up meetings and events, ensuring all logistical needs are met.
• Collaborate with stakeholders in LGBTQ+ advocacy and political initiatives.
• Support transition and training for incoming personnel.

Job Requirements

• Minimum of 3 years of experience as an Executive or Administrative Assistant.
• Proficiency in Outlook and Concur or similar SAP systems.
• Strong organizational and multitasking skills in a fast-paced environment.
• Familiarity with LGBTQ+ advocacy and political initiatives is preferred.
• Ability to work onsite five days a week for full-time roles or daily for part-time.
• Excellent communication skills for interacting with senior leadership and stakeholders.
• Flexibility to start immediately and adapt to dynamic office needs.