Recruiting Coordinator/Hr Administrator

Overview

• Support recruitment operations by assisting with administrative tasks and data management for a dynamic HR team.
• Conduct reference checks and maintain applicant tracking spreadsheets to ensure streamlined hiring processes.
• Collaborate with the recruitment team to review resumes and schedule interviews for direct support roles.
• Create job postings and manage hiring process documentation to support organizational staffing needs.
• Provide administrative support for HR functions, including onboarding and employee referral programs.
• Interact with staff and candidates professionally to foster a positive recruitment experience.
• Utilize technology effectively for data entry and communication tasks.
• Ensure compliance with organizational policies and procedures during recruitment activities.

Key Responsibilities & Duties

• Maintain tracking spreadsheets for interview schedules, candidate pipelines, and residential vacancy reports.
• Review applicant resumes and send interview invitations to selected candidates.
• Coordinate hiring process paperwork, including welcome emails and SEL information collection.
• Create and forward job postings for residential departments to HR and relevant stakeholders.
• Conduct reference checks for new hires and track employee referral awards.
• Assist in scheduling interviews and updating spreadsheets with interview and hire information.
• Provide general administrative support to the recruitment team.
• Collaborate with residence managers to track and update monthly vacancy reports.

Job Requirements

• Associate degree or equivalent education preferred.
• Minimum of 1 year of experience in administrative or HR roles; 3 years preferred.
• Proficiency in data entry and spreadsheet management; tech-savvy skills are essential.
• Strong interpersonal skills with the ability to interact professionally with staff and candidates.
• Experience in recruitment or HR administration is a plus but not mandatory.
• Ability to handle administrative tasks efficiently and maintain organized records.
• Excellent phone disposition for conducting reference checks and communicating with candidates.
• Availability for on-site work during standard business hours.