Legal Assistant

Overview

• Support attorneys with administrative and secretarial tasks in a dynamic legal environment.
• Prepare and manage legal documents, correspondence, and confidential memoranda.
• Coordinate and schedule meetings, appointments, and travel arrangements for attorneys.
• Assist with court e-filings and ensure compliance with legal procedures.
• Handle incoming and outgoing mail, ensuring timely delivery and processing.
• Maintain attorneys' legal and administrative files with confidentiality and accuracy.
• Provide proofreading and editing support for legal documents and billing sheets.
• Collaborate with other legal assistants and attorneys to ensure smooth office operations.
• Attend client meetings to witness and manage client documents as needed.

Key Responsibilities & Duties

• Perform secretarial and administrative duties under general supervision for attorneys.
• Transcribe legal briefs, correspondence, and memoranda from rough drafts or oral dictation.
• Prepare legal documents, ensuring accuracy and adherence to legal standards.
• Manage attorneys' calendars, scheduling meetings and appointments effectively.
• Assist with travel arrangements, reimbursements, and internal correspondence.
• Process and proof bills, ensuring accuracy and proper formatting.
• Handle incoming calls, messages, and mail for attorneys and staff.
• Maintain and organize confidential legal and administrative files.
• Collaborate with team members to support office operations and client services.

Job Requirements

• High School Diploma or GED required; additional certifications in legal assistance preferred.
• Minimum 3 years of legal assistance experience, with a preference for 5 years.
• Proficiency in MS Word, Outlook, Excel, and digital dictation tools like BigHand.
• Strong knowledge of legal terminology, document preparation, and court procedures.
• Ability to type at least 70 words per minute with accuracy.
• Excellent proofreading skills and attention to detail in legal documentation.
• Effective oral and written communication skills for client and team interactions.
• Ability to multitask and stay organized in a fast-paced environment.
• Team-oriented mindset with proactive collaboration and problem-solving abilities.