Executive Assistant

Overview

• Provide high-level executive support to a dynamic investment team in a fast-paced financial services environment.
• Manage schedules, communications, and administrative operations to ensure seamless workflow and productivity.
• Collaborate with executives to enhance organizational efficiency and strategic execution.
• Handle sensitive information with professionalism and discretion, adhering to strict confidentiality standards.
• Contribute to a collaborative and innovative work culture with opportunities for professional development.
• Engage in a permanent, on-site role with competitive compensation and comprehensive benefits.
• Support a team dedicated to achieving impactful investment strategies and outcomes.

Key Responsibilities & Duties

• Coordinate complex scheduling, correspondence, and documentation to streamline executive operations.
• Prepare detailed materials for meetings and ensure timely communication with stakeholders.
• Conduct research and compile reports to support strategic decision-making processes.
• Maintain accurate records and databases to ensure compliance and operational efficiency.
• Handle confidential information with discretion, adhering to organizational policies and standards.
• Assist in prioritizing tasks and managing workflows to optimize team productivity and outcomes.
• Collaborate with internal and external stakeholders to support project completion and initiatives.

Job Requirements

• Bachelor of Science (BS) degree required, preferably in a relevant field.
• Minimum of 5 years of experience in executive or administrative support roles.
• Proven ability to manage tasks in a high-pressure, front-office environment.
• Exceptional organizational and multitasking skills to handle diverse responsibilities effectively.
• Strong communication skills, both written and verbal, for effective stakeholder engagement.
• Proficiency in research and analysis to support investment strategies and decision-making.
• Commitment to on-site work five days a week, demonstrating reliability and dedication.