Executive Assistant (Temporary)

Overview

• Support senior executives in a global private equity firm for a 6-month temporary role.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate complex calendars and schedules to ensure seamless executive operations.
• Draft, proofread, and finalize correspondence and documents with exceptional accuracy.
• Organize logistics for domestic and international travel, including detailed itineraries.
• Collaborate with internal and external stakeholders, reflecting the firm’s values.
• Provide proactive support by anticipating executive needs and resolving challenges.
• Maintain organizational systems to enhance team productivity and efficiency.

Key Responsibilities & Duties

• Manage executive calendars, scheduling meetings, and coordinating events with precision.
• Handle incoming communications, prioritize tasks, and draft responses independently.
• Prepare expense reports accurately and submit them in compliance with firm policies.
• Coordinate travel arrangements, including accommodations and transportation logistics.
• Maintain filing systems, trackers, and contact databases for team efficiency.
• Liaise professionally with portfolio organizations, investors, and external contacts.
• Support team members by taking on additional tasks and fostering collaboration.
• Ensure confidentiality and discretion in all interactions and communications.

Job Requirements

• Bachelor of Arts (BA) degree with eight years of executive assistant experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong written, verbal, and editing skills for effective communication.
• Experience in the financial industry is highly desirable.
• Exceptional organizational and time management skills with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proactive problem-solving skills and ability to anticipate executive needs.
• Diplomatic and interpersonal skills to maintain professional relationships.