Facilities Coordinator

Overview

• Serve as a Facilities Coordinator ensuring smooth operation of office facilities and pantry services.
• Support reception duties, including greeting guests and managing phone calls.
• Coordinate pantry setup, including replenishing supplies and maintaining cleanliness.
• Assist with event setups, including furniture arrangement and catering services.
• Manage package receipt and distribution using tracking systems.
• Ensure adherence to safety protocols and emergency procedures.
• Provide support for miscellaneous tasks, including signage setup and supply orders.
• Maintain punctuality and reliable attendance for consistent office operations.

Key Responsibilities & Duties

• Prepare pantry for daily use, including stocking snacks and cleaning surfaces.
• Support meetings by coordinating catering deliveries and setups.
• Assist with furniture and equipment setup for events and functions.
• Manage package and office supply deliveries, ensuring accurate logging and distribution.
• Respond to employee requests via a computer-based ticketing system.
• Greet visitors and direct them to appropriate areas or contacts.
• Ensure compliance with fire and safety protocols during emergencies or drills.
• Maintain familiarity with office layout and employee roles for effective guest guidance.

Job Requirements

• Associate degree or equivalent educational background preferred.
• Minimum of 1 year of relevant experience; 2 years preferred.
• Proficiency in Microsoft Office Suite and computer-based systems.
• Ability to lift and move furniture and boxes up to 5 lbs.
• Strong attention to detail and accuracy in task execution.
• Excellent communication skills for guest interaction and team collaboration.
• Knowledge of safety protocols and emergency procedures.
• Reliable attendance and punctuality for consistent office operations.