Legal Administrative Assistant

Overview

• Provide high-level administrative support to two partners in a busy Employee Benefits practice group.
• Assist with managing client matters, practice management, and day-to-day administrative operations.
• Handle confidential information with discretion and professionalism in a fast-paced legal environment.
• Prepare, revise, and proofread legal documents, correspondence, and presentations.
• Coordinate document management, filing, and record retention activities.
• Support attorneys with employee benefit plan documents and related correspondence.
• Monitor deadlines and assist with tracking client deliverables and project timelines.
• Utilize advanced proficiency in Microsoft Office Suite and legal-specific software tools.

Key Responsibilities & Duties

• Manage complex calendars, schedule meetings, and coordinate client appointments.
• Process time entries, expense reports, and billing-related tasks in compliance with firm procedures.
• Prepare engagement letters, memoranda, reports, and other practice-related documents.
• Assist with preparation and organization of materials for client meetings and presentations.
• Maintain electronic and physical client files in compliance with firm policies.
• Coordinate execution of documents and obtain necessary approvals and signatures.
• Support attorneys with ERISA, retirement plan, executive compensation, and health and welfare plan matters.
• Organize and maintain benefit plan files and related documentation.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent experience preferred.
• 3–5 years of administrative experience, preferably in a law firm or professional services environment.
• Experience supporting attorneys or senior-level professionals preferred.
• Familiarity with employee benefits, ERISA, retirement plans, or related legal practice areas is a plus.
• Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High level of professionalism, discretion, and confidentiality.