Legal Administrative Assistant

Overview

• Support a dynamic legal team by managing administrative tasks in a hybrid work environment.
• Collaborate with attorneys to ensure efficient handling of legal documents and correspondence.
• Utilize advanced word processing skills to format and edit legal documents accurately.
• Maintain organized filing systems, both electronic and physical, for efficient document retrieval.
• Coordinate schedules, travel arrangements, and meetings to support attorneys' workflows.
• Provide excellent client service while handling high-volume communications professionally.
• Adapt to a fast-paced environment, ensuring deadlines are met with precision.
• Contribute to a collegial work atmosphere with a focus on confidentiality and discretion.

Key Responsibilities & Duties

• Provide comprehensive administrative support to attorneys, including document preparation and calendar management.
• Draft, edit, and format legal documents, ensuring accuracy and compliance with standards.
• Convert and format PDFs, including creating Tables of Contents and Tables of Authorities.
• Manage correspondence, reports, and presentations using Microsoft Office tools.
• Coordinate travel arrangements, meetings, and conference calls for attorneys.
• Maintain organized filing systems and manage high-volume email communications.
• Handle client interactions with professionalism and excellent customer service skills.
• Assist with additional administrative tasks as required to support the legal team.

Job Requirements

• Bachelor of Arts (BA) degree with a minimum of 2 years of relevant experience.
• Strong administrative skills, including document formatting and organizational abilities.
• Proficiency in Microsoft Word, Excel, and PowerPoint for efficient task execution.
• Experience in generating Tables of Contents and Tables of Authorities preferred.
• Excellent communication skills, both written and verbal, for effective collaboration.
• Ability to prioritize tasks and manage a busy workload under pressure.
• High level of professionalism and discretion in handling confidential information.
• Adaptability to new technologies and a fast-paced work environment.