Legal Secretary

Overview

• Support litigation attorneys by managing administrative and legal tasks efficiently in a dynamic legal environment.
• Collaborate with attorneys to prepare legal documents, reports, and timesheets.
• Utilize advanced word-processing and spreadsheet skills to format and proofread legal pleadings.
• Ensure seamless communication by screening and forwarding calls appropriately.
• Maintain organized records and binders to support litigation processes.
• Enter attorney time in 3E system and assist with related administrative tasks.
• Provide reception coverage as needed, ensuring professional client interactions.
• Work on-site full-time in a collaborative and fast-paced legal environment.

Key Responsibilities & Duties

• Draft and format legal documents including pleadings, discovery, and depositions.
• Prepare and proofread Excel spreadsheets for litigation support.
• Edit and finalize legal pleadings, including tables of contents and authorities.
• Handle administrative tasks such as travel authorizations, benefit memos, and check requests.
• Organize binders and maintain accurate filing systems for case management.
• Provide reception coverage and ensure efficient client communication.
• Assist attorneys with timesheets, reports, and case opening forms.
• Photocopy and file documents to support litigation processes.

Job Requirements

• Bachelor of Arts (BA) degree required with a minimum of 3 years of experience.
• Proficiency in legal document formatting, TOA/TOC preparation, and advanced Excel skills.
• Experience with 3E time entry system preferred but not mandatory.
• Strong organizational and communication skills to manage multiple tasks effectively.
• Ability to work on-site full-time in a fast-paced legal environment.
• Expert knowledge of legal documents and administrative processes.
• Proven ability to prioritize tasks and meet deadlines efficiently.
• Reception coverage experience and professional client interaction skills.