Executive Assistant

Overview

• Provide high-level administrative support to senior leadership in a dynamic, advocacy-driven environment.
• Coordinate schedules, meetings, and communications to ensure seamless executive operations.
• Manage executive inboxes, prioritizing tasks and ensuring timely responses.
• Assist in planning and executing events, meetings, and logistical arrangements.
• Collaborate with stakeholders in advocacy and political initiatives to support organizational goals.
• Utilize advanced tools like Outlook and SAP systems for efficient task management.
• Ensure smooth transitions and provide training during role handovers.
• Work onsite to maintain direct engagement with leadership and team members.

Key Responsibilities & Duties

• Coordinate executive schedules, appointments, and follow-ups to optimize time management.
• Manage inboxes and communications, ensuring clarity and prioritization of tasks.
• Support event planning, including logistics, setup, and execution for meetings.
• Collaborate with the Associate Director and Chief of Staff on administrative needs.
• Utilize tools like Outlook and SAP systems for scheduling and expense tracking.
• Provide onsite support to ensure smooth executive office operations.
• Engage with stakeholders in advocacy and political initiatives to advance organizational goals.
• Assist in onboarding and training processes for new personnel.

Job Requirements

• Minimum of 3 years of experience as an Executive or Administrative Assistant.
• Proficiency in Outlook and SAP systems for task and expense management.
• Strong organizational and multitasking skills in a fast-paced environment.
• Familiarity with advocacy and political initiatives is preferred.
• Ability to work onsite five days a week for direct engagement.
• Excellent communication skills for interacting with leadership and stakeholders.
• Flexibility to adapt to dynamic office needs and start immediately.
• Commitment to supporting organizational goals in an advocacy-driven environment.