Administrative Assistant

Overview

• Provide administrative support to the Student Success Center, ensuring smooth operations and effective communication across departments.
• Assist with clerical tasks such as managing emails, phone calls, correspondence, and data entry.
• Coordinate office operations, including equipment procurement, troubleshooting, and vendor relations.
• Support event logistics, including securing venues, catering, and promotional materials.
• Handle HR coordination tasks, including hiring processes and training for Graduate Assistants.
• Create promotional materials and manage club event logistics for student organizations.
• Utilize software platforms like Concur for expense tracking and budget management.
• Collaborate with internal teams and external vendors to maintain efficient office operations.

Key Responsibilities & Duties

• Manage incoming communications, including calls, emails, and mail distribution.
• Coordinate office systems, layouts, and equipment troubleshooting with IT and vendors.
• Track vendor information, process invoices, and manage contract renewals.
• Create graphics and promotional content for office and student events.
• Submit expenses and invoices using Concur and ensure proper budget allocation.
• Schedule appointments and manage leadership calendars effectively.
• Support student club activities, including event planning and logistics coordination.
• Assist with varied operational tasks to ensure workflow efficiency.

Job Requirements

• Bachelor's degree in Arts or related field required.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in Microsoft Office Suite and Teams; familiarity with CRM platforms.
• Strong organizational skills and ability to manage high-volume tasks effectively.
• Experience in event planning and vendor coordination is advantageous.
• Ability to work independently and collaboratively within a team environment.
• Tech-savvy with a keen ability to troubleshoot equipment and software issues.
• Detail-oriented with excellent communication and interpersonal skills.