Office Manager

Overview

• Manage daily office operations, ensuring a welcoming and efficient environment for employees and visitors.
• Act as the primary point of contact for building management and office-related inquiries.
• Support the CEO with executive assistant tasks, including calendar management and travel arrangements.
• Coordinate office supplies, pantry replenishment, and conference room scheduling.
• Ensure compliance with company policies and local regulations regarding office security and safety.
• Facilitate logistics for employee requests, including building access and maintenance needs.
• Oversee office budget tracking, including expenses for events, supplies, and food.
• Maintain a clean and organized office environment, addressing repair and enhancement needs.
• Coordinate vendor relationships, ensuring timely and accurate service delivery.

Key Responsibilities & Duties

• Greet visitors and provide a positive first impression of the company.
• Answer phones, direct calls, and manage mail and package logistics.
• Maintain conference room schedules and coordinate office events.
• Order and stock office supplies, snacks, and beverages.
• Support CEO with administrative tasks, including calendaring and travel arrangements.
• Coordinate with building management for maintenance and facility needs.
• Track sustainability measures and prepare annual reviews.
• Ensure compliance with company policies for travel and entertainment expenses.
• Perform ad-hoc administrative tasks to support office operations.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 3 years of experience in office management or related roles.
• Strong organizational and time management skills.
• Proficiency in managing budgets and tracking expenses.
• Ability to coordinate with vendors and manage service contracts.
• Excellent communication and interpersonal skills.
• Flexibility and adaptability to handle diverse tasks.
• Experience supporting executive-level staff preferred.
• Knowledge of office security and safety protocols.