Executive Assistant

Overview

• Serve as a trusted Executive Assistant supporting C-suite executives in a dynamic family office environment.
• Manage complex professional and personal schedules with precision and adaptability.
• Act as a gatekeeper, ensuring executives' time is optimized and well-prepared for engagements.
• Coordinate board-level activities, including calendaring, material preparation, and follow-up.
• Handle personal logistics, including household arrangements and local transportation coordination.
• Collaborate with the family office team to support shared logistics and operations.
• Maintain confidentiality and discretion in all professional and personal matters.
• Work primarily on-site with flexibility for remote work on Fridays after onboarding.

Key Responsibilities & Duties

• Proactively manage executive calendars, resolving conflicts and ensuring seamless scheduling.
• Coordinate board-level activities, including meeting preparation, minutes, and action item follow-ups.
• Arrange personal appointments, household logistics, and local transportation for executives.
• Collaborate with the family office team to support shared operational needs.
• Maintain an in-office presence during standard hours, with flexibility for occasional evening or weekend tasks.
• Ensure executives are prepared for daily meetings and obligations with all necessary materials.
• Uphold the highest standards of confidentiality and professionalism in all interactions.
• Take ownership of tasks and challenges, demonstrating a solutions-oriented mindset.

Job Requirements

• Bachelor of Arts degree with 8-10+ years of executive assistant experience.
• Proven ability to support C-suite executives or high-net-worth individuals effectively.
• Exceptional organizational skills and attention to detail in managing schedules and logistics.
• Strong interpersonal skills, including warmth, kindness, and high emotional intelligence.
• Ability to maintain discretion and confidentiality in sensitive matters.
• Resilience and a positive attitude in a fast-paced, demanding environment.
• Flexibility to adapt to changing schedules and occasional evening or weekend work.
• Proximity to the Manhattan office for a reliable commute; New Jersey-based candidates not considered.