Administrative Assistant

Overview

• Provide administrative and operational support to advance program goals effectively.
• Collaborate with directors and senior staff to ensure smooth program execution.
• Engage in research, writing, and proofreading tasks for program deliverables.
• Coordinate meetings, events, and logistics with accuracy and timeliness.
• Draft memos, presentations, and correspondence to support program initiatives.
• Communicate with external stakeholders, including government officials and donors.
• Support inter-departmental collaboration and organizational initiatives.
• Conduct research and summarize findings for publications and advocacy efforts.
• Participate in special projects and contribute to the program's success.

Key Responsibilities & Duties

• Manage scheduling, expense reports, and travel arrangements for program staff.
• Organize internal and external meetings, including timekeeping and follow-ups.
• Provide administrative support for research publications and advocacy projects.
• Draft and proofread memos, presentations, and communications materials.
• Coordinate logistics for team events and ensure timely execution of tasks.
• Communicate with stakeholders and maintain professional relationships.
• Conduct legal and academic research to support program initiatives.
• Collaborate with other departments to achieve organizational goals.
• Engage in special projects and contribute to program development.

Job Requirements

• Bachelor’s degree in a relevant field is required.
• Minimum of 1 year of experience; 3 years preferred.
• Strong organizational and time management skills.
• Excellent writing, proofreading, and fact-checking abilities.
• Experience in politics, government, or nonprofit administration is advantageous.
• Ability to work collaboratively and respectfully with diverse teams.
• Professionalism, integrity, and discretion in handling sensitive information.
• Flexibility to adapt to changing priorities and contribute to program success.
• Strong interpersonal skills and ability to build positive relationships.