Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will provide essential administrative and legal support to attorneys in a dynamic law firm environment.
• Assist attorneys specializing in litigation, residential, and commercial real estate practices, ensuring seamless workflow and client satisfaction.
• Prepare legal documents, file pleadings, and manage discovery projects with precision and attention to detail.
• Coordinate with clients, title companies, and lenders to facilitate transactions and maintain professional relationships.
• Perform clerical tasks such as filing, photocopying, scanning, and maintaining office supplies inventory.
• Support attorneys with time entry and docket management to ensure accurate record-keeping.
• Contribute to the preparation of closing binders, recording packages, and disclosure statements.
• Work in a hybrid arrangement, balancing on-site and remote responsibilities effectively.
• Collaborate with a supportive team in a mid-sized law firm with diverse practice areas.

Administrative Assistant Key Responsibilities & Duties

• Prepare and file simple and pro forma pleadings with accuracy and compliance.
• Manage docket schedules and assist attorneys with discovery projects.
• Assemble closing binders and recording packages for real estate transactions.
• Prepare sale/transfer documents and closing disclosure statements for legal proceedings.
• Perform data entry tasks to update and maintain legal databases and records.
• Provide administrative support, including filing, photocopying, and scanning documents.
• Answer phone calls professionally, take messages, and ensure effective communication.
• Maintain office supplies inventory and order necessary items promptly.
• Assist attorneys with time entry and other clerical tasks to ensure operational efficiency.

Administrative Assistant Job Requirements

• Associate degree in a relevant field or equivalent experience is required.
• Minimum of 1 year of experience in administrative roles; 2 years preferred.
• Knowledge of administrative procedures and document management systems is essential.
• Strong attention to detail and ability to prioritize multiple tasks effectively.
• Familiarity with legal processes, including pleadings and discovery projects.
• Proficiency in handling confidential information with discretion and professionalism.
• Excellent communication skills and professional phone etiquette.
• Experience in coordinating with clients, title companies, and lenders is advantageous.
• Ability to work effectively in a hybrid work arrangement, balancing on-site and remote tasks.