Billing Specialist

Billing Specialist Overview

• The Billing Specialist will support billing activities for assigned practice groups and partners.
• Ensure accurate client/matter setup, incorporating necessary codes, budgets, and compliance with billing requirements.
• Process client invoices, monitor unbilled inventory, and address billing inquiries promptly.
• Collaborate with attorneys and administrative departments to provide exceptional customer service.
• Maintain compliance with accounting, billing, and collection policies to ensure financial integrity.
• Prepare and analyze reports to support billing and collection functions effectively.
• Participate in troubleshooting and resolving client invoice-related issues efficiently.
• Adapt to a hybrid work environment, balancing remote and on-site responsibilities.

Billing Specialist Key Responsibilities & Duties

• Set up clients and matters in compliance with partner and client requirements.
• Review and ensure adherence to client billing guidelines and fee agreements.
• Prepare, revise, and finalize proformas and invoices for submission.
• Transmit e-bills and resolve any issues with submissions promptly.
• Monitor work-in-progress (WIP) and accounts receivable to ensure timely resolution.
• Provide backup documentation for billed expenses and address client inquiries.
• Collaborate with the eBilling team to address and resolve billing challenges.
• Prepare reports and analyses to support billing and collection functions.
• Provide coverage during team member absences and perform additional billing tasks as needed.

Billing Specialist Job Requirements

• Bachelor’s degree in Accounting, Business, or a related field is recommended.
• Minimum of 3 years of experience in a law firm billing department or similar industry.
• Proficiency in Elite Enterprise, 3E, and related billing software preferred.
• Experience with eBilling platforms such as BillBlast and eBilling Hub is advantageous.
• Strong skills in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with attention to detail.
• Ability to work independently and collaboratively within a team environment.
• Flexibility to work overtime as required to meet deadlines.