Executive Assistant – C-Suite

Executive Assistant Overview

• The Executive Assistant supports C-Suite leadership, ensuring seamless coordination and communication across the Finance department.
• Collaborates with executives, stakeholders, and teams to manage daily operations and strategic initiatives.
• Handles sensitive information with utmost discretion and professionalism.
• Provides comprehensive administrative support, including scheduling, travel arrangements, and document preparation.
• Coordinates leadership meetings, prepares executive materials, and ensures timely follow-ups.
• Supports team engagement activities, internal communications, and special projects.
• Manages expense reporting, document management, and other administrative operations efficiently.
• Contributes to onboarding and offboarding processes and operational needs.
• Offers a dynamic and collaborative work environment with growth opportunities.

Executive Assistant Key Responsibilities & Duties

• Coordinate calendars, travel, and meeting logistics for the CFO, ensuring prioritization and conflict management.
• Prepare agendas, presentations, and documentation for leadership and board-related meetings.
• Track action items, deadlines, and manage follow-ups across stakeholders.
• Assist with Town Hall coordination, team engagement activities, and special projects.
• Manage administrative operations, including expense reporting and document management.
• Support onboarding/offboarding activities and internal communications.
• Handle sensitive financial and organizational information with discretion.
• Collaborate with cross-functional teams to ensure operational efficiency.
• Maintain a high level of professionalism and confidentiality in all tasks.

Executive Assistant Job Requirements

• Bachelor’s degree with 5+ years of experience supporting senior executives, preferably in Finance or Legal.
• Exceptional organizational and prioritization skills with attention to detail.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Teams, Word, and Excel.
• Experience preparing executive materials and supporting leadership communications.
• Strong judgment, problem-solving skills, and ability to manage competing priorities.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to operate independently while collaborating effectively with teams.
• Experience in coordinating meetings and managing operational needs.
• Strong written and verbal communication skills for effective stakeholder engagement.