Receptionist

Receptionist Overview

• The Receptionist will provide essential front desk support, ensuring smooth daily office operations and professional communication with clients and staff.
• This is a temporary, on-site role with potential for a permanent position.
• Work schedule includes Monday to Thursday on-site and remote work on Fridays.
• The position offers a structured work environment and opportunities for skill development.
• Gain experience in administrative support, mail management, and office operations.
• Collaborate with building management and internal teams to ensure operational efficiency.
• Enhance your organizational and communication skills in a professional setting.
• Contribute to maintaining a welcoming and efficient office environment.

Receptionist Key Responsibilities & Duties

• Manage and distribute incoming corporate mail accurately and promptly.
• Prepare and send outgoing shipments, including UPS packages.
• Monitor voicemail and fax communications and route them appropriately.
• Assist with conference room scheduling and basic meeting preparation.
• Coordinate with building management for maintenance and room bookings.
• Manage employee security badge access, including setup and deactivation.
• Maintain inventory of office, kitchen, and promotional supplies.
• Support general administrative tasks to ensure efficient office operations.

Receptionist Job Requirements

• Associate of Science (AS) degree or equivalent educational background required.
• Minimum of 1 year of experience in a reception or administrative role; 2 years preferred.
• Proficiency in Microsoft Office, including Outlook and Teams.
• Familiarity with office equipment such as printers and postage machines.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Dependable, punctual, and able to maintain consistent on-site availability.
• Attention to detail and problem-solving abilities are essential.